What should I ask for before buying a mixed batch of SANY spare parts for an Uzbekistan project?

Ask for three separate evidence sets before payment: machine and component identity, candidate part number and catalogue revision, and supplied condition with batch or provenance records. Model number alone does not confirm fitment, batch quality or authenticity.

This is an independent third-party information guide, not SANY's official site or an authorised dealer. The checks below are for a project or fleet order and do not promise local stock or delivery times.

1. Begin with machine identity, not just model

For a mixed batch, tie every line to a specific asset. The same model name can cover different serial ranges, variants or component arrangements.

Machine-side evidence pack

Request the unit model and suffix, serial number, nameplate photo, old part number if available, component or housing photos, installation position, and the applicable parts catalogue revision. If a field is missing, ask for it instead of guessing.

Fitment is a separate claim

A supplier photo or written statement is not proof of fitment. Fitment should be checked against the actual applicable parts catalogue or manufacturer document for that serial range. If the catalogue revision is not supplied, mark fitment as unverified.

2. Separate candidate number from catalogue identity

A candidate part number is what the supplier offers. Catalogue identity is what the manual or parts catalogue says for the serial range and installation position. Keep these two fields separate on the order.

Candidate part number evidence

Ask for the candidate number, label or housing photos, and any old part number printed or stamped on the removed part. Record the supplier's stated supersession chain if the number has changed.

Catalogue revision and supersession

Request the applicable catalogue revision and any documented supersession from the old number to the candidate number. If no document explains the chain, treat that line as open.

3. Ask for supplied condition and batch evidence

A mixed batch may contain new, unused old shelf stock, refurbished or used parts. Do not infer condition from a general photo.

Condition per line

Ask for written condition per candidate line: new or unused, old shelf stock, refurbished, repaired, or used take-off. Request packaging photos and label photos where available.

Batch and technical records

Ask which records come with the batch, such as a batch or lot label, certificate of conformity, inspection report, or packing list showing quantity and part number. Do not treat a sample photo as proof of the whole batch.

4. Keep provenance, sample results and acceptance separate

Provenance, sample inspection and final batch acceptance are different questions. A supplier statement about origin does not prove authenticity, and a sample result does not automatically apply to every unit.

Provenance

Ask for written traceability: supplier source, invoice chain, and any manufacturer or authorised distributor documentation if that is claimed. If no document supports the claim, record it as unverified.

Sample results and acceptance

If a sample inspection is proposed, ask whether the result applies only to the sample or to the whole batch, and what sampling method and acceptance criteria apply under the contract. Only the responsible parties can decide acceptance using the applicable requirements.

5. Missing evidence and procurement next step

Create one line per part with these fields: asset serial, candidate part number, old part number, catalogue revision, supplied condition, batch or lot, and documents supplied. Before payment, request any blank field that affects fitment, condition or acceptance.

If evidence is missing

Do not close a line based only on a photo or a general statement. Put the line on hold or require written clarification that separates part identity, fitment, provenance and batch acceptance.

MechLink is an external commercial information-support service, not a SANY official entity. It may support organising single-item or mixed batch candidate-number enquiries. If discussing supply, ask for current written stock and delivery information rather than promising availability.

Parts Matching Support: prepare model + serial number + old part number + component/housing photos and relevant labels or records when asking for parts information or procurement clarification. MechLink WhatsApp for parts information and procurement enquiries: +77026412810.

Sources

No external catalogues, manuals or supplier records were inspected for this article. The checks listed refer to documents and evidence the buyer should request from the supplier, owner or project maintenance file.